Ways to Make Business Meetings Less Stressful

Tips for attending a business meeting

Do you suffer from anxiety and stress every time you attend a business meeting? It’s a common problem with all types of business professionals and it can affect the outcome of your meetings. I know that if I need to be in London, or attend a client meeting in a formal setting then I can feel a little anxious before hand at getting there on time, catching transport or having the right information with me.

Below are some of the ways you change this situation and make attending your business meetings less stressful.

  1. Plan the Route 

In some instances, business people have to travel long distances to visit clients, business partners, suppliers and other business associates. Each time you set off on a business trip to meet these people, it’s crucial to ensure that you arrive there with plenty of time to spare.

Before you leave your home or workplace, make sure you plan the route you will be taking. You should identify potential obstacles and situations that could delay you so that you can leave at a time that will reduce the likelihood of falling victim to these delays. The AA traffic planner is an excellent tool for planning your route and checking for any delays along the journey.

  1. Leave Early 

In some instances, no matter how well you plan your next business trip, unforeseen delays and incidents can slow you down and mean that you are late for a meeting. To avoid this stressful situation, leave as early as possible. Even if you reach your destination too early, it’s much better than rushing and racing and eventually being late, which can tarnish your business reputation and put you under unnecessary and avoidable pressure.

Tips for attending a business meeting: reduce anxiety

  1. Book Parking Ahead of Time 

Finding parking in an unfamiliar location or a place you don’t visit very often to attend meetings is a key concern for business professionals. The time it takes to find an appropriate parking spot for a meeting has the potential to waste a lot of valuable time and once again place more stress on your shoulders.

However, there is a way to tackle this problem. Websites and apps like Parkopedia and YourParkingSpace let you find your ideal parking space quickly before you reach your destination. Once you arrive, you simply park your vehicle in the booked parking space and you can then focus on the task at hand instead of worrying about parking and being late for your meeting.

  1. Prepare Fully

Ultimately, if you prepare properly for a business meeting, everything should go according to plan. Most clients and other business professionals realise when someone has carried out the proper preparation by the way they present themselves and confidently answer questions about the topic of a particular meeting.

Make sure you have all of the necessary facts and figures you need and that you understand everything that will be discussed in a meeting. For assistance go through this meeting checklist. When you know what you’re talking about, you feel more confident and this will also ensure that other people at the same meeting as you will be more likely to trust you and want to deal with you.

A business meeting can be stressful, especially if there is a lot on the line e.g. if pitching for freelance work, like me. How you act during a meeting will determine the outcome, so it’s crucial to find ways like those mentioned above to reduce the amount of stress you experience in this type of situation.

Love, Jess x

Jess Soothill

Jess is a Mother of twins, blogger and writer.

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